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Instructions to Authors (Editorial policies) > For Authors and Reviewers > Instructions to Authors (Editorial policies)



Enacted January 1, 2014

1. GENERAL INFORMATION
2. COPYRIGHTS AND CREATIVE COMMONS ATTRIBUTION LICENSE
3. RESEARCH AND PUBLICATION ETHICS
   1) Authorship
   2) Originality, plagiarism and duplicate publication
   3) Secondary publication
   4) Conflict of interest statement
   5) Statement of human and animal right
   6) Statement of informed consent and institutional review board approval
   7) Process for managing research and publication misconduct
   8) Process for handling cases requiring corrections, retractions, and editorial expressions of concern
   9) Editorial responsibilities
4. AUTHOR QUALIFICATIONS AND LANGUAGE REQUIREMENT
5. SUBMISSION AND PEER REVIEW PROCESS
   1) Submission
   2) Peer review process
   3) Peer review process for handling submissions from editors, employees, or members of the editorial board
6. MANUSCRIPT PREPARATION
7. FINAL PREPARATION FOR PUBLICATION
8. PAGE CHARGES OR ARTICLE PROCESSING CHARGES
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1. GENERAL INFORMATION

Science Editing (Sci Ed) is the official journal of the Korean Council of Science Editors (KCSE). Anyone who would like to submit a manuscript is advised to carefully read the aims and scope section of this journal. Manuscripts should be prepared for submission to Science Editing according to the following instructions. For issues not addressed in these instructions, the author is referred to the International Committee of Medical Journal Editors (ICMJE) “Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals” (http://www.icmje.org).

2. COPYRIGHTS AND CREATIVE COMMONS ATTRIBUTION LICENSE

A submitted manuscript, when published, will become the property of the journal. Copyrights of all published materials are owned by KCSE. The Creative Commons Attribution Non-Commercial License available from: http://creativecommons.org/licenses/by-nc/4.0/ is also in effect.

3. RESEARCH AND PUBLICATION ETHICS

Compliance with ICMJE Recommendations: The journal adheres completely to the ethical guidelines for research and publication described in Guidelines on Good Publication (http://publicationethics.org/resources/guidelines), the ICMJE Guidelines (http://www.icmje.org), and Principles of Transparency and Best Practice in Scholarly Publishing (joint statement by COPE, DOAJ, WAME, and OASPA; (http://doaj.org/bestpractice). Furthermore, all process of dealing research and publication misconduct shall be followed by Flow chart of COPE (http://publicationethics.org/resources/flowcharts).

1) Authorship

Authorship credit should be based on 1) substantial contributions to conception and design, acquisition of data, and/or analysis and interpretation of data; 2) drafting the article or revising it critically for important intellectual content; 3) final approval of the version to be published; and 4) agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. Every author should meet all of these four conditions. After the initial submission of a manuscript, any changes whatsoever in authorship (adding author(s), deleting author(s), or re-arranging the order of authors) must be explained by a letter to the editor from the authors concerned. This letter must be signed by all authors of the paper. Copyright assignment must also be completed by every author.

  • Corresponding author and first author: Science Editing does not allow multiple corresponding authors for one article. Only one author should correspond with the editorial office and readers for one article. Science Editing does accept notice of equal contribution for the first author when the study was clearly performed by co-first authors.
  • Correction of authorship after publication: Science Editing does not correct authorship after publication unless a mistake has been made by the editorial staff. Authorship may be changed before publication but after submission when an authorship correction is requested by all of the authors involved with the manuscript.

2) Originality, plagiarism and duplicate publication

Submitted manuscripts must not have been previously published or be under consideration for publication elsewhere. No part of the accepted manuscript should be duplicated in any other scientific journal without the permission of the Editorial Board. Submitted manuscripts are screened for possible plagiarism or duplicate publication by CrossCheck upon arrival. If plagiarism or duplicate publication related to the papers of this journal is detected, the manuscripts may be rejected, the authors will be announced in the journal, and their institutions will be informed. There will also be penalties for the authors.

A letter of permission is required for any and all material that has been published previously. It is the responsibility of the author to request permission from the publisher for any material that is being reproduced. This requirement applies to text, figures, and tables.

3) Secondary Publication

It is possible to republish manuscripts if the manuscripts satisfy the conditions of secondary publication of the ICMJE Recommendations (http://www.icmje.org/urm_main.html).

4) Conflict of interest statement

The corresponding author must inform the editor of any potential conflicts of interest that could influence the authors’ interpretation of the data. Examples of potential conflicts of interest are financial support from or connections to companies, political pressure from interest groups, and academically related issues. In particular, all sources of funding applicable to the study should be explicitly stated.

5) Statement of human and animal right

Clinical research should be done in accordance of the Ethical Principles for Medical Research Involving Human Subjects, outlined in the Helsinki Declaration of 1975 (revised 2008), available from: http://www.wma.net/en/30publications/10policies/b3/. Clinical studies that do not meet the Helsinki Declaration will not be considered for publication. Human subjects should not be identifiable, such that patients' names, initials, hospital numbers, dates of birth, or other protected healthcare information should not be disclosed. For animal subjects, research should be performed based on the National or Institutional Guide for the Care and Use of Laboratory Animals, and the ethical treatment of all experimental animals should be maintained.

6) Statement of informed consent and institutional review board approval

Copies of written informed consent documents should be kept for studies on human subjects. For clinical studies of human subjects, a certificate, agreement, or approval by the Institutional Review Board (IRB) of the author’s institution is required. If necessary, the editor or reviewers may request copies of these documents to resolve questions about IRB approval and study conduct.

7) process for managing research and publication misconduct

When the journal faces suspected cases of research and publication misconduct such as redundant (duplicate) publication, plagiarism, fraudulent or fabricated data, changes in authorship, an undisclosed conflict of interest, ethical problems with a submitted manuscript, a reviewer who has appropriated an author’s idea or data, complaints against editors, and so on, the resolution process will follow the flowchart provided by the Committee on Publication Ethics (http://publicationethics.org/resources/flowcharts). The discussion and decision on the suspected cases are carried out by the Editorial Board.

8) Process for handling cases requiring corrections, retractions, and editorial expressions of concern

Cases that require editorial expressions of concern or retraction shall follow the COPE flowcharts available from:http://publicationethics.org/resources/flowcharts. If correction needs, it will follow the ICMJE Recommendation for Corrections, Retractions, Republications and Version Control available from:http://www.icmje.org/recommendations/browse/publishing-and-editorial-issues/corrections-and-version-control.html as follows:

Honest errors are a part of science and publishing and require publication of a correction when they are detected. Corrections are needed for errors of fact. Minimum standards are as follows: First, it shall publish a correction notice as soon as possible detailing changes from and citing the original publication on both an electronic and numbered print page that is included in an electronic or a print Table of Contents to ensure proper indexing; Second, it shall post a new article version with details of the changes from the original version and the date(s) on which the changes were made through CrossMark; Third, it shall archive all prior versions of the article. This archive can be either directly accessible to readers; and Fourth, previous electronic versions shall prominently note that there are more recent versions of the article via CrossMark.

9) Editorial responsibilities

The Editorial Board will continuously work to monitor and safeguard publication ethics: guidelines for retracting articles; maintenance of the integrity of the academic record; preclusion of business needs from compromising intellectual and ethical standards; publishing corrections, clarifications, retractions, and apologies when needed; and excluding plagiarism and fraudulent data. The editors maintain the following responsibilities: responsibility and authority to reject and accept articles; avoiding any conflict of interest with respect to articles they reject or accept; promoting publication of corrections or retractions when errors are found; and preservation of the anonymity of reviewers.

4. AUTHOR QUALIFICATIONS AND LANGUAGE REQUIREMENT

1. Author Qualifications

Any researcher throughout the world can submit a manuscript if the scope of the manuscript is appropriate.

2. Language

Manuscripts should be submitted in good scientific English.

5. SUBMISSION AND PEER REVIEW PROCESS

1) Submission

All manuscripts should be submitted via e-submission system (http://submit.escienceediting.org/). If there are difficulties, please feel free to contact the editorial office (http://www.escienceediting.org/about/contact.php).

2) Peer review process

Science Editing reviews all manuscripts received. A manuscript is first reviewed for its format and adherence to the aims and scope of the journal. If the manuscript meets these two criteria, it is dispatched to three investigators in the field with relevant knowledge. Assuming the manuscript is sent to reviewers, Science Editing waits to receive opinions from at least two reviewers. In addition, if deemed necessary, a review of statistics may be requested. The authors’ names and affiliations are removed during peer review. The acceptance criteria for all papers are based on the quality and originality of the research and its scientific significance. Acceptance of the manuscript is decided based on the critiques and recommended decision of the reviewers. An initial decision will normally be made within 4 weeks of receipt of a manuscript, and the reviewers’ comments are sent to the corresponding author by e-mail. The corresponding author must indicate the alterations that have been made in response to the reviewers’ comments item by item. Failure to resubmit the revised manuscript within 4 weeks of the editorial decision is regarded as a withdrawal. A final decision on acceptance/rejection for publication is forwarded to the corresponding author from the editor.

3) Peer review process for handling submissions from editors, employees, or members of the editorial board

All manuscripts from editors, employees, or members of the editorial board are processed same to other unsolicited manuscripts. During the review process, submitters will not engage in the decision process. Editors will not handle their own manuscripts although they are commissioned ones.

6. MANUSCRIPT PREPARATION

1. General Requirements

  • The main document with manuscript text and tables should be prepared in an MS Word (docx) or RTF file format.
  • The manuscript should be double spaced on 21.6×27.9 cm (letter size) or 21.0×29.7 cm (A4) paper with 3.0 cm margins at the top, bottom, right, and left margin.
  • All manuscript pages are to be numbered at the bottom consecutively, beginning with the abstract as page 1. Neither the author’s names nor their affiliations should appear on the manuscript pages.
  • The authors should express all measurements according to International System (SI) units with some exceptions such as seconds, mmHg, or °C.
  • Only standard abbreviations should be used. Abbreviations should be avoided in the title of the manuscript. Abbreviations should be spelled out when first used in the text—for example, extensible markup language (XML)—and the use of abbreviations should be kept to a minimum.
  • The names and locations (city, state, and country only) of manufacturers should be given.
  • When quoting from other sources, a reference number should be cited after the author’s name or at the end of the quotation.

Manuscript preparation is different according to the publication type, including original articles, reviews, case studies, essays, editorials, book reviews, and correspondence. Other types are also negotiable with the Editorial Board.

2. Original Articles

Original articles are reports of basic investigations. Although there is no limitation on the length of the manuscripts, the Editorial Board may abridge excessive illustrations and large tables. The manuscript for an original article should be organized in the following sequence: title page, abstract and keywords, main text (introduction, methods, results, and discussion), acknowledgments, references, tables, figure legends, and figures. The figures should be received as separate files. Maximum length: 2,500 words of text (not including the abstract, tables, figures, and references) with no more than a total of 10 tables and/or figures.

  • Title page: The following items should be included on the title page: 1) the title of the manuscript, 2) author list, 3) each author’s affiliation, 4) the name and e-mail address of the corresponding author, 5) when applicable, the source of any research funding and a list of where and when the study has been presented in part elsewhere, and 6) a running title of fewer than 50 characters.
  • Abstract and Keywords: The abstract should be one concise paragraph of less than 250 words in an unstructured format. Abbreviations or references are not allowed in the abstract. Up to 5 keywords should be listed at the bottom of the abstract to be used as index terms.
  • Introduction: The purpose of the investigation, including relevant background information, should be described briefly. Conclusions should not be included in the Introduction.
  • Methods: The research plan, materials (or subjects), and methods used should be described in that order. The names and locations (city, state, and country only) of manufacturers of equipment and software should be given. Methods of statistical analysis and criteria for statistical significance should be described.
  • Results: The results should be presented in logical sequence in the text, tables, and figures. If resulting parameters have statistical significance, P-values should be provided, and repetitive presentation of the same data in different forms should be avoided. The results should not include material appropriate for the discussion.
  • Discussion: Observations pertaining to the results of the research and other related work should be interpreted for readers. New and important observations should be emphasized rather than merely repeating the contents of the results. The implications of the proposed opinion should be explained along with its limits, and within the limits of the research results, and the conclusion should be connected to the purpose of the research. In a concluding paragraph, the results and their meaning should be summarized.
  • Conflict of interest: Any potential conflict of interest that could influence the authors’ interpretation of the data, such as financial support from or connections to companies, political pressure from interest groups, or academically related issues, must be stated.
  • Acknowledgments: All persons who have made substantial contributions, but who have not met the criteria for authorship, are to be acknowledged here. All sources of funding applicable to the study should be stated here explicitly.
  • References: In the text, references should be cited with Arabic numerals in brackets, numbered in the order cited. In the references section, the references should be numbered and listed in order of appearance in the text. The number of references is limited to 20 for original articles. All authors of a cited work should be listed if there are six or fewer authors. The first three authors should be listed followed by “et al.” if there are more than six authors. If a reference has a digital object identifier (DOI), it should be supplied. Other types of references not described below should follow The NLM Style Guide for Authors, Editors, and Publishers (http://www.nlm.nih.gov/citingmedicine).

Journal articles:

  1. Kim JA, Huh S, Chu MS. Correlation analysis of the citation indices of Korean scientific journals listed in international databases. Sci Ed 2014;1:27-36. http://dx.doi.org/10.6087/kcse.2014.1.27
  2. Brobo E, Cambon-Thomsen A, De Castro D, et al. Citation of bioresources in journal articles:moving towards standards. Eur Sci Ed 2013;39:36-8.

Books and book chapters:

  1. Morris S, Barnas E, LaFrenier D, Reich M. The handbook of journal publishing. New York: Cambridge University Press; 2013.
  2. Cho HM, editor. KOFST journals 2011. Seoul: The Korean Federation of Science and Technology Societies; 2012. http://dx.doi.org/10.5082/Kofst_J_2011
  3. Booth BA. Peer review. In: Coghill AM, Garson LR, editors. The ACS style guide. 3rd ed. New York: Oxford University Press; 2006. p. 71-6.

Online sources:

  1. Committee on Publication Ethics. Guidelines for retracting articles [Internet]. Committee on Publication Ethics; 2009 [cited 2013 Sep 20]. Available from: http://publicationethics.org/files/retraction%20guidelines.pdf
  2. Testa J. The Thomson Reuters journal selection process [Internet]. Philadelphia: Thomson Reuters; 2012 [cited 2013 Sep 30]. Available from: http://wokinfo.com/essays/journal-selection-process/

Conference papers:

  1. Shell ER. Sex and the scientific publisher: how journals and journalists collude (despite their best intentions) to mislead the public. Paper presented at: 2011 CrossRef Annual Member Meeting; 2011 Nov 14-15; Cambridge, MA, USA.
  2. Kim HW. Challenges and future directions on journal “perspectives in nursing science” in Korea. Poster session presented at: Asia Pacific Association of Medical Journal Editors Convention 2013; 2013 Aug 2-4; Tokyo, Japan.

Scientific and technical reports:

  1. Kim SN, Park JR, Bae HS, et al. A study on the meta evaluation of Korean university evaluation. Seoul: Korean Educational Development Institute; 2004. Report No.: CR 2004-45.

News articles:

  1. Kim R. SNU ranked 51st in university evaluation. Korean Times [Internet]. 2007 Nov 8 [cited 2013 Sep 25]. Available from: http://www.koreatimes.co.kr/www/news/nation/2007/11/117_13423.html

Dissertations:

  1. Kim K. Quantum critical phenomena in superfluids and superconductors [dissertation]. Pasadena, CA: California Institute of Technology; 1991.
  • Tables: Tables are to be numbered in the order in which they are cited in the text. A table title should concisely describe the content of the table so that a reader can understand the table without referring to the text. Each table must be simple and typed on a separate page with its heading above it. Explanatory matter is placed in footnotes below the tabular matter and not included in the heading. All non-standard abbreviations are explained in the footnotes. Footnotes should be indicated by a), b), c), .... Statistical measures such as SD or SE should be identified. Vertical rules and horizontal rules between entries should be omitted.
  • Figures and legends for illustrations: Figures should be numbered, using Arabic numerals, in the order in which they are cited. Each figure should be uploaded as a single image file in either uncompressed EPS, TIFF, PSD, JPEG, and PPT format over 600 dots per inch (dpi) or 3 million pixels (less than 6 megabytes). Written permission should be obtained for the use of all previously published illustrations (and copies of permission letters should be included). In the case of multiple prints bearing the same number, English letters should be used after the numerals to indicate the correct order (e.g. Fig. 1A; Fig. 2B, C).

3. Reviews

Reviews are invited by the editor and should be comprehensive analyses of specific topics. They are to be organized as follows: title page, abstract and keywords, main text (introduction, text, and conclusion), acknowledgments, references, tables, figure legends, and figures. There should be an unstructured abstract of no more than 200 words. The length of the text excluding references, tables, and figures should not exceed 5,000 words. The number of references is limited to 100.

4. Case studies

Case studies are intended to report practical cases that can be encountered during editing and publishing. Examples include interesting cases of research misconduct and publication ethics violations; experience of new and creative initiatives in publishing; and the history of a specific journal development. They are to be organized as follows: title page, abstract and keywords, main text (introduction, text, and conclusion), acknowledgments, references, tables, figure legends, and figures. There should be an unstructured abstract of 200 words maximum. The length of the text excluding references, tables, and figures should not exceed 2,500 words. The number of references is limited to 20.

5. Essays

Essays are for the dissemination of the experience and ideas of editors for colleague editors. There is no limitation on the topics if they are related to editing or publishing. They are to be organized as follows: title page, main text (introduction, text, and conclusion), acknowledgments, references, tables, figure legends, and figures. The length of the text excluding references, tables, and figures should not exceed 2,500 words. The number of references is limited to 20.

6. Editorials

Editorials are invited by the editor and should be commentaries on articles published recently in the journal. Editorial topics could include active areas of research, fresh insights, and debates in all fields of journal publication. Editorials should not exceed 1,000 words, excluding references, tables, and figures. References should not exceed 10. A maximum of 3 figures including tables is allowed.

7. Book reviews

Book reviews are solicited by the editor. These will cover recently published books in the field of journal publication. The format is same as that of Editorials.

8. Correspondence

Correspondence (letters to the editor) may be in response to a published article, or a short, free-standing piece expressing an opinion. Correspondence should be no longer than 1,000 words of text and 10 references.

In reply: If the Correspondence is in response to a published article, the Editor-in-Chief may choose to invite the article’s authors to write a Correspondence Reply. Replies by authors should not exceed 500 words of text and 5 references.

9. Video Clips

Video clips can be submitted for placement on the journal website. All videos are subject to peer review and must be sent directly to the editor by e-mail. A video file submitted for consideration for publication should be in complete and final format and at as high a resolution as possible. Any editing of the video will be the responsibility of the author. Science Editing accepts all kinds of video files not exceeding 30 MB and of less than 5 minutes duration, but Quicktime, AVI, MPEG, MP4, and RealMedia file formats are recommended. A legend to accompany the video should be double-spaced in a separate file. All copyrights for video files after acceptance of the main article are automatically transferred to Science Editing.

10. Commissioned or Unsolicited Manuscripts

Unsolicited manuscript with publication types of original articles, case studies, essays, and correspondence can be submitted. Other publication types are all commissioned or invited by the Editorial Board.

Table 1 shows the recommended maximums of manuscripts according to publication type; however, these requirements are negotiable with the editor.

Table 1. Recommended maximums for articles submitted to Science Editing

Type of article Abstract (word) Text (word)a) References Tables & figures
Original article2502,5002010
Review2005,000100No limits
Case study2002,5002010
Essay2002,5002010
EditorialNo1,000103
Book reviewNo1,000103
CorrespondenceNo
 Letter to the editor - 1,000 103
 In reply-50053
Video clipNo30 MB, 5 min--

a)Maximum number of words is exclusive of the abstract, references, tables, and figure legends.

7. FINAL PREPARATION FOR PUBLICATION

1. Final Version

After the paper has been accepted for publication, the author(s) should submit the final version of the manuscript. The names and affiliations of the authors should be double-checked, and if the originally submitted image files were of poor resolution, higher resolution image files should be submitted at this time. Color images must be created as CMYK files. The electronic original should be sent with appropriate labeling and arrows. The EPS, TIFF, Adobe Photoshop (PSD), JPEG, and PPT formats are preferred for submission of digital files of photographic images. Symbols (e.g., circles, triangles, squares), letters (e.g., words, abbreviations), and numbers should be large enough to be legible on reduction to the journal’s column widths. All of the symbols must be defined in the figure caption. If the symbols are too complex to appear in the caption, they should appear on the illustration itself, within the area of the graph or diagram, not to the side. If references, tables, or figures are moved, added, or deleted during the revision process, they should be renumbered to reflect such changes so that all tables, references, and figures are cited in numeric order.

2. Manuscript Corrections

Before publication, the manuscript editor may correct the manuscript such that it meets the standard publication format. The author(s) must respond within 2 days when the manuscript editor contacts the author for revisions. If the response is delayed, the manuscript’s publication may be postponed to the next issue.

3. Galley Proof

The author(s) will receive the final version of the manuscript as a PDF file. Upon receipt, within 2 days, the editorial office (or printing office) must be notified of any errors found in the file. Any errors found after this time are the responsibility of the author(s) and will have to be corrected as an erratum.

8. PAGE CHARGES OR ARTICLE PROCESSING CHARGES

No page charge or article processing charge applies. There is also no submission fee.

Contact Us

Editor-in-Chief: Kihong Kim
Department of Physics, Ajou University, 206 World cup-ro, Yeongtong-gu, Suwon 443-749, Korea
Tel: +82-31-219-2584, Fax: +81-31-219-1615
E-mail: khkim@ajou.ac.kr

Editorial Office: Korean Council of Science Editors
Jisoo Yoon
The Korea Science & Technology Center 2nd floor, 22 Teheran-ro 7-gil, Gangnam-gu, Seoul 135-703, Korea
Tel: +82-2-3420-1390, Fax: +82-2-563-4931
E-mail: kcse@kcse.org

NOTICE: These instructions to authors will be applied beginning with the February 2014 issue.

Editorial Office
The Korea Science & Technology Center 2nd floor,
22 Teheran-ro 7-gil, Gangnam-gu, Seoul 06130, Korea
TEL : +82-2-3420-1390   FAX : +82-2-563-4931   E-mail : kcse@kcse.org
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